5th Meeting of the 11th PPEU Board - 28JUN2026, 18:30 CE(S)T / 16:30 UTC
Meeting is remote
Rules of Procedure: documents:rop2023 [Archive PPEU WIKI]
Invitations
Members of the Board
C: Florian Roussel
VC: Paul Diegel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Matěj Bělohoubek
BM: Giuseppe Calandra
Standing invitations
Mattias Bjärnemalm, Secretary General
Michaela Moricová, Deputy Secretary General
Alexander Piers, Outreach Team Lead and Board Assistant
Participants
Board Members
C: Florian Roussel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Matěj Bělohoubek
BM: Giuseppe Calandra (Cal.mobile)
Excused:
Not excused:
VC: Paul Diegel
Standing Invitations
Mab
Alexander
Guests
PiratesOnAir
Bastian
Florian phone
Agenda
0. Opening and formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting
0.5 Notice of any decisions taken in between meetings
0.6 Written reports from the Secretariat
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Motion 1: Compliance & Ordinary Member Obligations (Art. 6 amendment)
2.2 Motion 2: Independent Council Chair & Separation of Powers (New Art. 14a)
2.3 Motion 3: Bicameral Structure for Individual Members (Art. 5 &14 amendment)
2.4 Motion 4: Digitalisation & Financial Audit (N/A)
2.5 Motion 5: Operational Board Quorum & Emergency Prevention (Art. 15 amendment)
2.6 Motion 6: Autonomy of Internal Language & Register Filing (Art. 3 amendment)
2.7 Motion 7: Reconvened Council Meetings & Quorum Fallback (Art. 14(6) amendment)
2.8 Motion 8: Proposal to Amend the Statutes of the European Pirate Party (Art. 17(3) amendment)
2.9 Motion 9: Motion on Updating the Official Logo of the European Pirate Party (PPEU) (N/A)
2.10 Raman’s Motion: Proposal to Amend the Statutes of the European Pirate Party (PPEU)
2.11 Adding a Treasurer Report to the Council Meeting
2.12 Updating the Council Meeting Agenda to include all the previous
2.13 Board Rules of Procedure Update
2.14 Answers to Questions Submitted to the Board at the 4th Board Meeting
2.15 Answer to a Terminology remark: “Council Members” vs. “Delegates” (PP-DE Remark)
2.16 Endorsement of Stop Killing the Internet
2.17 Answers to questions submitted on Discourse
3. Discussions without decisions
3.1 Old & New Bank Account Status Report
3.2 Board Members Reports
4. Any other business
Discussions in bold & italic are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus.
Minutes
0. Opening and formalities
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Alessandro, Matěj as meeting secretary and agreed that we would work collectively on the minutes in the pad.
0.3. Approval of the agenda:
Yes: Florian, Alessandro, Marietta, Matěj, cal
No:
Abstain:
0.4. Approval of the minutes of the last meetings
2026-05-31 - 4th Meeting 11th Board
Yes: Florian, cal, Marietta, Matěj
No:
Abstain: Alessandro
0.5 Notice of any decisions taken in between meetings
N/A
0.6 Written reports from the Secretariat
Any written reports or other updates that have been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
1. Decisions without discussions
1.1 Time and place for next board meeting
August 30th at 18:30 CEST
Yes: Alessandro, Florian, Cal, Marietta, Matěj
No:
Abstain:
2. Decisions with discussions
2.1 Motion 1: Compliance & Ordinary Member Obligations (Art. 6 amendment)
Motion : The board replies the following
The proposal is to prepare the organisation to become a European Political Party. We believe it would be too early to implement, and impose a disproportionate burden on the members. Furthermore, most aspects (transparency, internal democracy) are already covered in the current statutes.
Restricting membership to organisations formally structured as political parties might be too restrictive for now (think of the Ukrainian Pirates).
A technical issue on the proposal is the location of the amendment with respects to the current version of the Statutes: Article 6 is not named “Rights and Obligation”.
Yes: Florian, Matěj, Alessandro, cal, Marietta
No:
Abstain:
2.2 Motion 2: Independent Council Chair & Separation of Powers (New Art. 14a)
Motion : The board replies the following
The proposal would have consequences on the split of powers between the Board and the Council Chair (liability for minutes and communication with the Members, for example). It might be better to postpone the change and establish a review committee. Having a Council Chair might be helpful in steering the Council’s activity and this could also be detailed.
Yes: Florian, Alessandro, Marietta, Matej, cal
No:
Abstain:
2.3 Motion 3: Bicameral Structure for Individual Members (Art. 5 &14 amendment)
Motion : The board replies the following
The proposal would need to be reviewed in depth by the Council, on how these “membres adhérents” join and leave the organisation and second chamber. And what are the rules for the second chamber meetings to be held and convened? Likewise, the powers would need to be defined more clearly, as the following are not currently defined in the statutes (or missing from them):
- European Election Manifesto,
- Common political program,
- European Lead Candidates.
All the above are also relevant once every five year.
Last, there is no mechanism in case of a recurrent/permanent disagreement between the Council and the second chamber.
It might be worthwhile to establish a committee to examine this proposal further, as for the Council Chair one. Would the second chamber need a chair as well?
Yes: Florian, Alessandro, Matej, Marietta, cal
No:
Abstain:
2.4 Motion 4: Digitalisation & Financial Audit (N/A)
Motion : The board replies the following
The proposals already align with the broad practice of the organisation. The proposed items are technical points, and might be better placed in Rules of Procedures, to prevent inflating the statutes. The points on videoconference are already present in the current Statutes.
The Board, with the Secretariat’s help, is already compiling and establishing check-lists for compliance purposes, where all this information will be listed. In this direction, the Board Rules of Procedure are also in the process of being updated to be in line with Luxembourgish law.
Yes: Florian, Alessandro, Matej, Marietta, cal
No:
Abstain:
2.5 Motion 5: Operational Board Quorum & Emergency Prevention (Art. 15 amendment)
Motion : The board replies the following
This can be useful, Board Rules of Procedure should be reviewed if this is adopted. The text could be simplified : the Board consists of nine persons maximum. 1/3 of this is 3, which is redundant with the absolute minimum of 3, even with provisions of non-artificial increase through unregistered resignations at the RCS.
Yes: Florian, Alessandro, Marietta, Matej, cal
No:
Abstain:
2.6 Motion 6: Autonomy of Internal Language & Register Filing (Art. 3 amendment)
No remarks.
2.7 Motion 7: Reconvened Council Meetings & Quorum Fallback (Art. 14(6) amendment)
Motion : The board replies the following
The quorum fallback provided by luxembourgish law applies for statutory changes and it is already integrated in the statutes under 26(3). Is the proposal intended to apply to non-statutory (all) Council Meeting ? The proposal removes an existing paragraph in article 14, we would please ask to double check on which article the amendement applies.
Yes: Florian, Alessandro, cal, Marietta, Matej
No:
Abstain:
2.8 Motion 8: Proposal to Amend the Statutes of the European Pirate Party (Art. 17(3) amendment)
Motion : The board replies the following
A change might be needed to resolve the incoherence between the meeting convening deadline and nomination deadline which are the same. We would recommend avoiding a short nomination deadline, to allow enough time for members to assess candidates and candidates to provide their motivation.
Yes: Florian, Alessandro, cal, Marietta
No:
Abstain: Matej
2.9 Motion 9: Motion on Updating the Official Logo of the European Pirate Party (PPEU) (N/A)
No need to reply here.
2.10 Raman’s Motion: Proposal to Amend the Statutes of the European Pirate Party (PPEU)
Redundant with Motion 8.
2.11 Adding a Treasurer Report to the Council Meeting
Motion:
Report from 1.1.2026 - 28.6.2026
Income: 575 € (475 € 20th CM individual tickets | 50 € PPCAT 2025 late fee).
Expenses: 1904,59 € (IT team 204,89 € | Event team 1699,70 €).Details grouped by month
- Jan: IT team 35,35 € (7,74 € email | 27,61 € VPS), Event team 1699,70 € (20th CM venue)
- Feb: IT team 23,00 € (7,68 € email | 15,32 € VPS)
- Mar: IT team 26,69 € (7,84 € email | 18,85 € VPS)
- Apr: IT team 31,66 € (7,82 € email | 23,84 € VPS)
- May: IT team 37,88 € (7,72 € email | 30,16 € VPS)
- Jun: IT team 50,31 € (7,85 € email | 42,45 € VPS)
Note: all expenses have been paid by Treasurer personal funds and should be returned once new bank account will be operational.
Starting balance: 13.427.37 €
Current balance: 13.952,37 €
Operative balance: 12.047,78 €
Difference: -1.379,59 €
Yes: Florian, Alessandro, Marietta, cal, Matej
No:
Abstain:
2.12 Updating the Council Meeting Agenda to include all the previous
Motion : The board mandates Florian to integrate all Council amendments into the draft agenda and communicate the update to the Members.
Yes: Florian, Matej, Alessandro, cal, Marietta
No:
Abstain:
2.13 Board Rules of Procedure Update
Motion: the Board adopts the updated rules of proposal
Yes: Alessandro, cal, Marietta, Florian, Matěj
No:
Abstain:
2.14 Answers to Questions Submitted to the Board at the 4th Board Meeting
Motion: The board replies the following
4.1 Numero6 on minutes not being published:
The Board acknowledges the issue. The practice will be to upload minutes to the Discourse forum, in accordance with the updated Board Rules of Procedure.
4.2 Bastian’s complaint:
The Board regrets to hear about a member facing inconveniences. We confirm we have not received inquiries on this subject before. No member or user has been purposefully blocked. On the subject of communicating issues or requesting documentation, we encourage the member and all members to submit requests to board@europeanpirates.eu or through the dedicated Questions subcategories on the Discourse forum. We encourage the members to submit updated contact information (and emails) to make sure they are included in future communications.
Article 8(5) of the statutes does not require members and their representatives to be serviced with an email address or access to internal workspaces. The current policy is providing elected representatives (board members, lay auditors and code of conduct council members, if any) and members of the Secretariat.
The legacy email Sebastian.Krone@european-pirateparty.eu was used by Sebastian in the past, as a PPEU service provider, and has been retired as the contract was terminated.
Yes: Florian, Alessandro, Marietta, cal, Matěj
No:
Abstain:
2.15 Answer to a Terminology remark: “Council Members” vs. “Delegates” (PP-DE Remark)
Motion : The board replies the following
As 14(3) of the statutes designates delegates as representatives of the members, we would continue using this terminology.
Yes: Florian, Alessandro, cal, Marietta, Matej
No:
Abstain:
2.16 Endorsement of Stop Killing the Internet
Motion : The board endorses the ECI
Yes: Florian, Alessandro, cal, Marietta, Matej
No:
Abstain:
2.17 Answers to questions submitted on Discourse
Motion : The board replies the following
- Statutes are now up-to-date on the website Statutes – European Pirates
- The Board Meetings will be announced on Discourse as per updated Rules of Procedure, and we will explore mailing list options
- The problem in Article 14(7) mentioned by Numero6 can be solved by the Council in its examination of Raman’s statutes update proposal. We would recommend reducing the nomination deadline to 15 days, rather than increasing the notice period to formally convene a Council meeting to allow for more flexibility in case of time sensitive issues.
Yes: Florian, cal, Alessandro, Matej, Marietta
No:
Abstain:
3. Discussions without decisions
3.1 Old & New Bank Account Status Report
The Secretariat is in contact with Luxembourgish Post keeping cc the Treasurer Office.
3.2 Board Members Reports
Treasurer Office
Report from 1.1.2026 - 28.6.2026
Income: 575 € (475 € 20th CM individual tickets | 50 € PPCAT 2025 late fee).
Expenses: 1904,59 € (IT team 204,89 € | Event team 1699,70 €).
Details grouped by month
- Jan: IT team 35,35 € (7,74 € email | 27,61 € VPS), Event team 1699,70 € (20th CM venue)
- Feb: IT team 23,00 € (7,68 € email | 15,32 € VPS)
- Mar: IT team 26,69 € (7,84 € email | 18,85 € VPS)
- Apr: IT team 31,66 € (7,82 € email | 23,84 € VPS)
- May: IT team 37,88 € (7,72 € email | 30,16 € VPS)
- Jun: IT team 50,31 € (7,85 € email | 42,45 € VPS)
Note: all expenses have been paid by Treasurer personal funds and should be returned once new bank account will be operative.
Starting balance: 13.427.37 €
Current balance: 13.952,37 €
Operative balance: 12.047,78 €
Difference: -1.379,59 €
Chairperson
This month, I focused on preparing the upcoming Council Meeting and this Board Meeting, reaching out to discussion the issues with fellow Board Members. No specific activity to note beyond.
Boardmember Matěj Bělohoubek
Communicating with Bart about Communications Team and communicating with Mab about meeting with him and PPCZ stakeholders on next Tuesday. Preparing for Board Meeting.
4. AOB
4.1 Secretariat Report
No Secretariat Report was submitted this month.
Meeting closed at: 19:39 CEST / 18:39 UTC
Next meeting: 30.08.2026, 18:30 CE(S)T / 17:30 UTC