CEEP Timeline

Below you find the adopted timeline for the CEEP process originally adopted by the European PIrate Party board at their board meeting on 29th of November 2022.

Phase one - Preparations
Call for interest for thematic WGs and their respective coordinator role

We have a new link for people to sign up their interest to be part of the thematic WGs that will work with the different chapters of the text. To encourage participation it will be possible to join the WGs throughout the process. Deadline to apply to be a coordinator is set to 6th of December for the initial allocation of coordinators.
Next steps: The Chair will send out a renewed email calling for people to register to the WGs and express interest in being coordinators.

Selection of Coordinators for the thematic WGs

  • Time: December 13
  • Place: Board meeting
  • Responsible: Board

Based on the applications the board will select the coordinators for the WGs. The board will also be able to replace inactive coordinators or fill vacancies throughout the process.
Next steps: The Chair will compose a proposal to be discussed at the next board meeting

Phase two - Drafting
Online discussions and drafting of the content

  • Time: January to March
  • Place: Discourse
  • Responsible: Thematic WG Coordinators

We will try to get Discourse up and running so it can be used for the drafting of the chapters.
Next steps: The Chair shall be responsible for pushing forward with setting up the Discourse instance that we want to use

Physical CEEP Conference

  • Time: 15 April 2023
  • Place: Strasbourg
  • Responsible: Board

It proved very useful last time to have a physical meeting to push things forward. To save travel time and resources, this event will be organized in conjunction with the next Council meeting, and a visit to the European Parliament in Strasbourg.
Next steps: someone shall have the overall responsibility for the conference. Mab, with the help of the French pirates, shall be responsible for finding a suitable venue. The chair shall check with the Pirate delegation about the interest of organizing a side event in connection with the council meeting. Alessandro shall be responsible for organizing the visit to the European Parliament

Presentation of final draft, and invitation to counterproposals

  • Time: April 2023
  • Place: Discourse
  • Responsible: Board

The board should, together with the thematic coordinators, use the input from the CEEP Conference to prepare a final draft and put online. At the same time it should open up for formal proposals for changes from the European Pirate Party Member parties, that can be voted on by the Council.

Phase 3 - Finalizing
Agreeding on the final text

  • Time: June 2023
  • Place: online Council meeting
  • Responsible: Council

In previous years, we have worked with a sort of consensus model to decide which parts are finally approved and included in the text. Ideally, the process should have led us to a place where the whole text is adopted unanimously. If not, we will have to vote between counterproposals until there’s one text left, and then see which parts of that text can get the backing to be included in the CEEP.

Ratification of the CEEP

  • Time: from June 2023 to January 2024
  • Place: decentralized to the member parties
  • Responsible: Member parties

Signing of the CEEP (tbc)

  • Time: January 2024
  • Place: TBC - Ideally where the event would boost local visibility
  • Responsible: Board

Organizing an event to formally signing and presenting the final text could be used as a publicity stunt and to draw attention to the final text. This should be done at a location that could benefit from the attention, and ideally by party leaders in person.


As presented by Mikulas at the CEEP conference there is now planned an extra step at the very end of phase 2.

Language check by a Native English Speaker

  • Time: Before June Council meeting
  • Place: ?
  • Responsible: Board(?)

To ensure consistency and correct language use the entire text will be proof read by a native speaker before the Council finall decision on the text.