4th Meeting of the 11th PPEU Board - May 31st, 18:30 CE(S)T / 17:30 UTC
Meeting is remote
Rules of Procedure: https://wiki.ppeu.net/doku.php?id=documents:rop2023
Invitations
Members of the Board
C: Florian Roussel
VC: Paul Diegel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Matěj Bělohoubek
BM: Giuseppe Calandra
Standing invitations
Mattias Bjärnemalm, Secretary General
Michaela Moricová, Deputy Secretary General
Alexander Piers, Outreach Team Lead and Board Attaché
Participants
VC: Marietta Le
BM: Matěj Bělohoubek
BM: Giuseppe Calandra
Guests:
Numero6
PiratesOnAir
Bastian
Mattias Bjärnemalm, Secretary General
Alexander Piers, Outreach Team Lead and Board Attaché
Excused:
C: Florian Roussel
TR: Alessandro Ciofini
VC: Paul Diegel
Not excused:
Agenda
0. Opening and formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Proposal for a motion to the 21st council meeting: Mandate for collaborations on the European Level, and updating the CPS
2.2 Proposal for a motion to the 21st Council meeting: Adoption of Updated Logo for the European Pirate Party
2.3 Statutes Update Motion for Compliance Purposes in the Case of Liquidation
2.4 Agenda for the 21st Council Meeting
2.5 Think Twice Conference and Board Meetup in Brussels
3. Discussions without decisions
4. Any other business
Discussions in bold & italic are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus.
Minutes
0. Opening and formalities
0.1 Election of meeting chair
The meeting elected Matěj Bělohoubek as meeting chair.
0.2 Election of meeting Secretary
The meeting elected Marietta Le as meeting secretary and agreed that we would work collectively on the minutes in the Outline pad
0.3. Approval of the agenda:
Yes: Matěj, Marietta, Cal
No:
Abstain:
0.4. Approval of the minutes of the last meetings
Yes: Matěj, Marietta, Cal
No:
Abstain:
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
Any written reports or other updates that have been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
Reports from the secretariat: Reports to the board
Note from the Secretariat during the Board meeting: Finance team is still being set up, then the team will start reporting.
Chairperson Report (Florian):
- Focus on the check-ins with Board Members
- Preparations for the Council Meeting and review of our member contact list with Alexander
- Collaboration with Alexander (organisation issues, topic review) and Lina (compliance matters and preparation of another attempt to register the organisation as a lobby)
Board member Report (Matej):
- Communicating updates with leadership of PPCZ about possible “PPEU conference” which would happen after PPCZ General Meeting on Sunday and would be financed by PPCZ. (GM will be in January, exact weekend not known yet, exact place not known yet.) Communicated with Mab about this conference earlier.
Program would be in PPEU hands, two possible approaches - 1. bootcamp workshops led by professional campaign experts who worked for PPCZ or 2. TED talk style conference by speakers from different European Pirate parties on different political topics - Discussing with firstly Mab and then Bart about Communication team, so I have a better understanding of current state of Communication Team and what needs to be done if we want to have PPEU as a platform for European election campaign.
Board Member Report (Marietta):
The member database is being updated by the Outreach team, it is hard to connect with some of the parties, but the team is looking for active contacts and trying to keep members active. They will let us know if they need more help from the Board.
1. Decisions without discussions
1.1 Time and place for next board meeting
As per previous decisions, the next Board Meeting will take place on the 28th of June at 18:30 CEST.
Yes: Matěj, Cal, Marietta
No:
Abstain:
2. Decisions with discussions
2.1 Proposal for a motion to the 21st council meeting:
Draft Motion: Mandate for collaborations on the European Level, and updating the CPS
Florian’s input: yes, for addition on the agenda
Yes: Marietta, Matěj, cal
No:
Abstain:
2.2 Proposal for a motion to the 21st Council meeting:
Draft Motion: Adoption of Updated Logo for the European Pirate Party
Florian’s input: yes, for addition on the agenda
Yes: Marietta, Matěj, Cal
No:
Abstain:
2.3 Statutes Update Motion for Compliance Purposes in the Case of Liquidation
Draft Motion: Statutes Update Motion for Compliance Purposes in the Case of Liquidation
Florian’s input: yes, for addition on the agenda
Yes: Marietta, Matěj, Cal
No:
Abstain:
2.4 Agenda for the 21st Council Meeting
Remember to add the previous points, if they were confirmed (under point 2.).
Proposal:
1. Meeting administration
a) Opening of the meeting and registration of delegates
b) Welcoming remarks from the European Pirate Party chair
c) Election of meeting chairs and minute takers
d) Approval of the agenda2. Organisational issues
a) Approval of New Members
a1) Request from the Minority List of Austria - Danube Federation to join as Observer Member
b) Statutes Update Motion for Compliance Purposes in the Case of Liquidation4. Elections to the Board
a) Ordinary Board Members (3 open spots)5. Other motions
5.1 Mandate for collaborations on the European Level, and updating the CPS
5.2 Adoption of Updated Logo for the European Pirate Party
6. Closing of the meeting
a) AOB
b) Final greetings
Yes: Matěj, Marietta, Cal
No:
Abstain:
2.5 Think Twice Conference and Board Meetup in Brussels
Proposal: The board asks the Secretariat to organize a Board and Management Team retreat on the 18th of October 2026 in Brussels in connection with the Think Twice Conference
Florian’s input: yes!
Yes: Marietta, Matěj, Cal
No:
Abstain:
3. Discussions without decisions
4. AOB
4.1
Numero6 posted in writing: “why haven’t the minutes been published on the wiki since the board-meeting11_02 https://wiki.ppeu.net/doku.php?id=pp-eu:board-meeting11_02”
Secretariat response: This is the correct wiki, but they aren’t published there either: https://wiki.europeanpirates.eu/. The moving to Outline stopped this process, the new board has to make a decision on creating a new wiki, and on publishing the minutes on the wiki.
4.2
Sebastian Krone posted in writing: “I hereby file an official complaint: I represent two observer members of the PPEU and have now been blocked from all communication channels (except Discourse); furthermore, I have not had access to my email address Sebastian.Krone@european-pirateparty.eu since December 17. In my opinion, this violates Article 8.5 of our statutes, as the rights of the members I represent have been restricted without any valid justification or even notification. Inquiries regarding this matter have gone unanswered. I don’t have access to the new pad system either. Incidentally, the PPEU has become very opaque and is turning into a black box, which runs counter to our values regarding transparency. Potsdam, 31.05.2026 Sebastian Krone”
Board response: This may stem from the fact there was a move to a new email server.
Secretariat response: An email was sent to the old email about the transition, and its effects on the access levels. The complaint is better suited to be raised at the Council Meeting and on Discourse before so it can be publicly discussed. Secretariat stressed the fact that there was no blocking of the user referred in the complaint.
Meeting closed at: 1928 CE(S)T / 1828 UTC
Next meeting: 28.06.2026, 1830 CE(S)T / 1730 UTC