3rd Meeting of the 11th PPEU Board - 26APR2026, 18:30 CE(S)T / 16:30 UTC
Meeting is remote
Rules of Procedure: https://wiki.ppeu.net/doku.php?id=documents:rop2023
Invitations
Members of the Board
C: Florian Roussel
VC: Paul Diegel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Matěj Bělohoubek
BM: Giuseppe Calandra
BM: Petr Kadlec
BM: Nathalie Ylitalo
Standing invitations
Mattias Bjärnemalm, Secretary General
Michaela Moricová, Deputy Secretary General
Alexander McCrady, Outreach Team Lead and assistant to the Board
Participants
Board members
C: Florian Roussel
VC: Paul Diegel
VC: Marietta Le
TR: Alessandro Ciofini
BM: Matěj Bělohoubek
BM: Giuseppe Calandra
Excused: -
Not excused:
BM: Petr Kadlec
BM: Nathalie Ylitalo
Standing invitations
Mattias Bjärnemalm, Secretary General
Michaela Moricová, Deputy Secretary General
Alexander McCrady, Outreach Team Lead and assistant to the Board
Guests
ThomasG
PiratesOnAir
Numero6
Bastian
Agenda
0. Opening and formalities
0.1 Election of meeting chair
0.2 Election of meeting Secretary
0.3 Approval of the agenda
0.4 Approval of the minutes of the last meeting
0.5 Notice of any decisions taken in between meetings
0.6 Written reports
1. Decisions without discussions
1.1 Time and place for next board meeting
2. Decisions with discussions
2.1 Convening of the 21st Council Meeting
2.2 Yearly Agenda
3. Discussions without decisions
3.1 Board work organisation
3.2 ThinkTwice conference update
4. Any other business
Discussions in bold cursive are priority discussions and can, if needed, be discussed before point 1 of the agenda
The meeting is scheduled for a maximum of 60 minutes. It can be extended by consensus.
Minutes
0. Opening and formalities
0.1 Election of meeting chair
The meeting elected Florian as meeting chair
0.2 Election of meeting Secretary
The meeting elected Alessandro and Paul as meeting secretary and agreed that we would work collectively on the minutes in the pad
0.3. Approval of the agenda:
Yes: Alessandro, Florian, Paul, cal , Marietta, Matěj
No:
Abstain:
0.4. Approval of the minutes of the last meetings
Yes: Florian, Paul, cal , Marietta, Matěj
No:
Abstain: Alessandro
0.5 Notice of any decisions taken in between meetings
No decisions were made.
0.6 Written reports
0.6.0a Secretary General report
0.6.0b Management Teams Reports
0.6.1 Chairperson
- Reached out to Petr, unsuccessfully
- Worked on the compliance and registration proceedings, in coordination with Lina (compliance officer) of the Secretariat, and in contact with the Luxembourgish officials
- Worked on the setup of Board tools for the Board, with the help of Alexander (Team Lead Outreach, and Board Aide)
Any written reports or other updates that have been submitted before the start of the meeting shall be added here. Verbal reports given during the meeting go under 4.0 (AOB).
1. Decisions without discussions
1.1 Time and place for next board meeting
Next one would be May 31st, 18:30 CEST (17:30 UTC).
Yes: Florian, Alessandro, Paul, cal , Marietta, Matěj
No:
Abstain:
2. Decisions with discussions
2.1 Convening of the 21st Council Meeting
There is a need to update the statutes to comply with the new regulations, following feedback from the registry. A Council Meeting is needed.
The Agenda for the Council Meeting would be:
- Application for Membership from the Danube Federation as Observer Member
- Election of a Board Member (one current vacant spot)
- Update of the liquidation provision in the statutes (to become compliant)
Sec. Gen. Proposal: The Board decided that the European Pirates should convene an online Council Meeting, to be held on Saturday 4th of July at 11:00 am, and mandates Florian to inform the Member parties about the Council meeting, and the deadlines for nominations. The board also mandates Florian to prepare a tentative agenda for the Council meeting, to be decided upon at the next Board meeting.
Yes: Florian, Alessandro, Paul, cal , Marietta, Matěj
No:
Abstain:
Sec. Gen. Proposal: to add the topic of changing the logo to the agenda for the Council meeting, and ask the Secretariat to prepare a proposal for the next Board meeting.
Yes: Florian, Alessandro, Paul, cal , Marietta, Matěj
No:
Abstain:
2.2 Yearly Agenda
Sec. Gen. Proposal: The Board requests that the Secretariat provide a tentative schedule for the year, where the remaining tasks in the Work Plan are listed.
Yes: Florian, Alessandro, Paul, cal , Marietta, Matěj
No:
Abstain:
3. Discussions without decisions
3.1 Board work organisation
To support the Board’s work, Florian proposes the following:
Weekly check-ins (every Monday), either in the group chat or in private messages with each member, to provide guidance and support on everyone’s tasks. Board members should only handle one task at a time.
3.2 ThinkTwice conference update
We have, together with PPI, published a call for papers for the conference: https://europeanpirates.eu/think-twice-call-for-speakers/
We are in the process of locking down a venue, in collaboration with a potential external partner, who has offered to cover the cost of the venue, catering, and some travel costs connected to the conference.
If this ends up being the case, it might be prudent to have a joint Board-Management Team building meeting on the day after the Conference.
Mab presented the whole conference, suggesting that we should have also a board meeting on Sunday Oct. 18th and Alexander also step in to try to cover costs for both board members and speakers.
Paul remarks that this is a good idea and it’s more important to meet in person (board members) rather than cover speaker’s costs.
4. AOB
Matěj spoke with Czech Pirates and he would like to know how the organisation will be for the next European Elections and Mab answered that this is an excellent topic for next in person meeting in October.
Matěj points out that it would be important to start the conversation about how to support our members for the incoming elections.
Meeting closed at: 19:28 CEST / 18:28 UTC
Next meeting: May 31st, 18:30 CEST / 17:30 UTC